Tender / Contract Award / Invitation to Proposals

Application for Inclusion in the DH Notification Lists

Note
For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques. In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments. Procurement exercises invited before 1 June 2025 will not be affected by this new measure.

1. The Department of Health (DH) maintains Notification lists of suppliers of medical goods and services for quotation invitation or tender notification purposes.  Application for inclusion in these notification lists is free of charge.  Any firm wishing to be considered for inclusion in the DH Notification Lists may apply by completing an application form and return it to DH for processing :

Department of Health, Supplies Section, Finance and Supplies Office, Room 52, 17/F Wu Chung House, 213 Queen Road East, Wanchai, Hong Kong Fax :  (852) 2893 1702 Email :  supplies@dh.gov.hk

2. Application form for inclusion in the DH Notification Lists and related documents are available for download :
• Application Form for Inclusion in the DH Notification Lists (in PDF Format)
• Notes for Suppliers in the DH Notification Lists (in PDF Format)
• The Government of the Hong Kong Special Administrative Region - Prevention of Bribery Ordinance - Chapter 201
3. Categories of medical goods and services that firms may apply:
• Medical Goods and Services Categories in the DH Notification Lists
4. Message to Medical Devices (MDs) Traders

Building on the first phase of the strategy on the procurement of medical devices (MDs) adopted by the Department of Health (DH) since 21 June 2023, DH is preparing to further strengthen the strategy in the second phase with effective from 1 November 2024. MD Traders are encouraged to apply listing for their MDs under MDACS in addition to the application for inclusion in the DH Notification Lists. Please visit following website for details: https://www.mdd.gov.hk/en/whats-new/procurement-requirement/index-id-3.html. For enquiry about listing application, please contact :

	Room 604, 6/F, 14 Taikoo Wan Road, Taikoo Shing, Hong Kong Tel : 3107 8484 Fax : 3157 1286 Email : mdd@dh.gov.hk
	Remark: Traders include but not limited to manufacturer, importer, distributor and supplier of a medical device

5. Medical goods and services that firms may apply :
• Medical Consumable, Dressing and Equipment (except Dental Consumable, Dressing and Equipment)
• Medical Drugs
• Advertisements Surveillance Service
• Audio Equipment and Technical Support Service
• Commercial Vessel Hiring Service
• Counselling Service
• Courier Service for Laboratory Specimens
• Group Accident Insurance Service
• Life Skills-Based Education on Human Immunodeficiency Virus (HIV)
• Newspapers & Magazines Delivery Service
• Professional Conference Organizer
• Publicity Service through Electronic Means
• Recruitment Service
• Research Service on Non-Communicable Diseases
• Survey / Research Service related to Behaviour Study
• T-Spot & Real-time DNA Test Service
• Workplace English Training Service
• Workplace-related Training Service - Equal Opportunities in Workplace
• Workplace-related Training Service - Interpersonal and Communication Skills
• Workplace-related Training Service - Personal Data (Privacy) Ordinance
• X-ray Examination Service (except Dental X-ray Examination Service)
• Youth Human Immunodeficiency Virus (HIV) Education
• Laboratory Support Services
• Cadaver Bags
6. Applications received will be processed by DH.  Subject to confirmation of their credentials, those firms that are found acceptable will be included in the DH Notification Lists.  Their continued inclusions in the notification lists will depend on their demonstrated ability to offer competitive offers and their performance in connection with any order(s) or contract(s) which they have been awarded.  DH reserves the right to review the status of a firm as a supplier on the DH Notification Lists in the light of any new information that may affect such status and remove a firm from the DH Notification Lists at any time without prior notice and without compensation.  Inclusion of the firm's name in the DH Notification Lists does not imply that it has the necessary capability/technical abilities for the supply of that category(ies) of goods or services to the Government.
7. Firms in the DH Notification Lists may receive quotation invitation or tender notification issued by DH for the supply of relevant category(ies) of goods or services as and when opportunities arise.  Firms which receive quotation invitation or tender notification from DH do not be guaranteed that they will be awarded with the contracts or their past contract performance is satisfactory.  The suitability of awarding a contract to a firm will be assessed on a case-by-case basis according to the terms of the quotation or tender.
8. Interested parties can contact the following officer for enquiries relating to application for inclusion in DH Notification Lists :

Assistant Supplies Officer (System & Record) Department of Health, Supplies Section, Finance and Supplies Office, Room 52, 17/F Wu Chung House, 213 Queen Road East, Wanchai, Hong Kong Tel :  (852) 2961 8633 Fax : (852) 2893 1702 Email :  supplies@dh.gov.hk

9. For information about other departments which maintain notification lists, please click the hyperlink below to make reference to the “List Table of Government Departments Which Maintain Notification Lists for Suppliers of Commonly Used Goods and Services” on the website of the Government Logistics Department.

https://www.gld.gov.hk/en/our-services/one-stop/supplier-corner/goods-services-info/

Disclaimer :

(1)	The notification lists maintained by the Department of Health (DH) are intended for mailing purposes (where applicable) only. None of the notification lists or DH’s quotation invitations or tender notifications for the supply of goods or services shall give rise to any right or expectation on the part of the suppliers on any lists or any obligation on the part of the Government of the Hong Kong Special Administrative Region (“Government”). The Government makes no statement, representation or warranty (express or implied) to suppliers that the invitations, notifications or any of them will be uninterrupted, timely, secure, or error free. For open tenders, the suppliers should read the tender notices published in the Government Gazette and the website of DH.
(2)	The Government shall not in any event be liable to any suppliers for any loss or damage whatsoever arising out of or in relation to any failure or delay in receiving any invitations or notifications (whether transmitted by electronic means or otherwise) or removal of any suppliers from any lists at any point of time, including but not limited to direct, indirect, special, incidental or consequential damages, damages for loss of profits, business interruption, loss of business information, or other pecuniary loss, even if DH has been advised of the possibility of such loss or damage, whether in contract or tort, or on any other legal or equitable grounds.
(3)	Any invitations, notifications or other communications from DH to the suppliers shall be deemed to be received (i) if sent by post, the next business day in Hong Kong immediately after the date of despatch (Hong Kong time); and (ii) if sent by fax, when despatched, regardless of whether the suppliers have actually received such invitations, notifications or communications (as the case may be).
(4)	In the event of any inconsistency between the English version and the Chinese version of this Disclaimer, the English version shall prevail.